Associate Director of Grants and Sponsored Research

Earlham College is accepting applications for the position of Associate Director of Grants and Sponsored Research in the Office of Institutional Advancement. This is a full-time, 12-month administrative faculty appointment with salary dependent on experience. Earlham’s full benefit package with insurance, retirement, tuition remission, and 22 days of vacation per year is included.

Earlham is a liberal arts college of approximately 1000 students founded by the Society of Friends (Quakers). Our Quaker Seminary offers Masters degree programs and certificates to ~30 students per year and our Graduate Programs in Education graduates ~20 students per year with M.A.T. and M.Ed. certificates. Earlham is committed to and proud of being a diverse and inclusive place – most clearly visible in our student body: fully 22% of our student body are international, coming from 59 nations in 2017, and 25% are domestic students of color. Our community is characterized by respect for every person, a commitment to social concerns and peacemaking, and a dedication to the integration of intellectual, emotional, moral, and spiritual growth of all members of the community. Earlham recently committed to making equity and inclusion work among our primary institutional goals, beginning with the President’s office and including every space on campus.

The Associate Director of Grants and Sponsored Research will enhance college revenue through strategic seeking of governmental, foundation, and corporate grants and contracts. They will participate in building a robust and supportive environment for the research and scholarly endeavors of faculty and students through identifying funding opportunities, proposal writing and editing, providing post-award administrative oversight on compliance and financial management, and coordination of a faculty-student collaborative summer research program.

The position will report to the Director of Sponsored Programs and Foundation Relations and will collaborate regularly with Earlham faculty, Accounting, and the Institutional Advancement office staff.

Primary duties and responsibilities

• Communicate regularly with the Director of Sponsored Programs and Foundation Relations and Accounting regarding grant activity.
• Maintain organized grant files, to include tracking external grant applications, report schedules, and grant policies.
• Identify funding sources for institutional priorities and faculty research, and disseminate this information to appropriate teaching and administrative faculty.
• Demonstrate an ability to proactively work with faculty to find funding and develop pre-proposals, letters of inquiry, and final proposals in accordance with sponsor guidelines.
• Obtain approvals for pre-proposal (with budget), final proposal (with budget) and awards from responsible Vice Presidents and the Controller and, when appropriate, the President.
• Assist with budget development, management, and expenditure tracking.
• Work with constituencies across campus, including staff and faculty, to provide effective grants management and timely, accurate grant reporting.
• Inform grant seekers of and maintain currency of federally mandated and foundation grants policies and procedures that include but are not limited to Responsible Research Conduct, Research Misconduct, Conflict of Interest, Human Subjects Research, and Vertebrate Animal Use.
• Assist with developing how-to grant writing resources for constituencies through group seminars and one-on-one sessions as well as the office website.
• Perform other duties as assigned.

Some job responsibilities may be assigned based on the strengths of the candidate.

Experience and qualifications

• A bachelor’s degree is required.
• Excellent written communications skills with solid attention to detail in editorial and proofreading work.
• Good interpersonal skills for developing and maintaining effective working relationships with faculty, co-workers, and external constituencies.
• Comfort and proficiency with managing budgets.
• Strong organizational and administrative skills with the ability to work both independently and collaboratively and to organize and manage time effectively.
• Word processing and spreadsheet competency.
• Initiative, creativity, and talent for problem-solving.
• Ability to manage multiple projects with different deadlines.
• Discretion in dealing with confidential information.
• General knowledge of a broad range of academic fields, preferred.
• Prior experience in Sponsored Programs and Foundation Relations or related fundraising/grant-writing, preferred.

Application instructions

Candidates from diverse backgrounds are welcome. Please submit the following application materials in a single electronic file:

• Cover letter;
• Resume;
• 300-500 word statement on diversity, equity, and inclusion in which you concretely detail how your values and professional experience would contribute to Earlham’s commitment to DEI.
• Contact information for three references.

All materials should be submitted to the Earlham College Office of Human Resources at [email protected].

The review of applications will begin immediately and continue until the position is filled.

Earlham College is an Equal Opportunity Employer that seeks applications from candidates who contribute to diversity in terms of race, ethnicity, age, religious affiliation, gender, sexual orientation, gender identity, disability, and veteran status, among other distinctions and contributions. As a College with a Quaker identity, Earlham also is eager to solicit applications from members of the Religious Society of Friends (Quakers).

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.